Icon Energy Annual Report 2024 55 SHAREHOLDER COMMUNICATION The Disclosure and Communications Policy sets out the manner in which Icon Energy promotes communication with shareholders and other key stakeholders. The Board of Directors ensures that shareholders are fully informed as to any significant Group developments which are generally communicated through: − Continuous Disclosure: Regular updates are provided through ASX announcements; − Email Alerts: All ASX announcements are broadcast via email to all subscribers who have registered on the Company’s website; − Website Updates: Company’s website information updates on all activities; − Annual Reports: Annual reports are provided to shareholders; − Half-yearly Financial Reports: Half-yearly financial reports lodged with the ASX and made available to shareholders; − Quarterly Report: Quarterly reports are provided through ASX announcements; − Notices of Shareholder Meetings: Detailed notices of shareholder meetings and explanatory notes. Copies of the above documents are published on the Company’s website: www.iconenergy.com. Shareholders are encouraged to contact the Company’s office if they have any questions on the Company’s affairs and participate in the Annual General Meeting by attending, asking questions of the Company’s Directors and exercising their vote. In 2023, the Annual General Meeting was held virtually. Shareholders were not able to attend the meeting in person, however, they were given an opportunity to attend virtually and ask questions of the Company’s Directors online and cast their votes. In addition. the Company’s external auditors attend the Annual General Meeting each year and any security holder questions are invited by the Chair to be asked at the meeting. The Company has adopted a process that every future resolution at an Annual General Meeting be decided by poll. A copy of the Disclosure and Communications Policy can be found in the Corporate Governance Section of the Company’s website. Information about Icon Energy Limited and its governance is available on the Company’s website, at www.iconenergy.com/irm/content/corporate-governance.aspx?RID=319 The Company has provided the security holders with the option to receive communications from, and send communications to, the Company and its share registry electronically. ASX CORPORATE GOVERNANCE COUNCIL PRINCIPLES AND RECOMMENDATIONS The ASX Corporate Governance Council has recognised that its corporate governance principles and recommendations do not represent a “one size fits all” solution. Icon Energy has considered and, where appropriate, applied the ASX Corporate Governance Recommendations. However, due to the size and structure of the Company, certain recommendations have been adapted. During the reporting period, Icon Energy has adopted all ASX Corporate Governance Recommendations except for the following: − Recommendations 2.1(a)(1), 4.1(a)(1), 7.1(a)(1), 8.1(a)(1): These recommendations suggest that Committees should have at least three members. Given the small size of the Company, the Board has determined that operating without formal committees is more practical. − Recommendation 2.4: This recommendation calls for a majority of the Board to be independent directors. The Board has concluded that, for a Company of its size, it is more practical not to meet this guideline. − Recommendation 2.5: This recommendation suggests that the Chair of the Board should be an independent director and separate from the CEO role. While the Chair is not independent, the Board believes that separating the roles is more suitable for the Company’s context. The Chair and Managing Director roles are distinct, with the Managing Director not serving as Chair.
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